Lead Beneficiary: UPKM
Start Month: 1
End Month: 36
- Establishment of the project bodies: Steering Committee, Project Management Committee and Quality Assurance Committee.
- Organization of kick-off and project management meetings
- Participating in grant-holders meeting.
- Development of the Project management plan.
- Day-to-day coordination activities
- Submission of interim and final reports.
T1.1 - Partnership agreement preparation: Partnership agreement will be prepared by project coordinator and signed within the first six months of the project period.
T1.2 - Kick-off meeting: The kick-off meeting will be held at UPKM by M3. The Project Coordinator will present how the project will be managed. The agenda will consist of the following: introducing each project partner, establishment of the project bodies: Steering Committee, Project Management Committee, and Quality Assurance Committee; include: assigning duties to other responsible persons, defining communication channels, specifying in detail all necessary organizational and management activities, defining schedule and promotional material, organizing contacts with stakeholders.
T1.3 - Grant holders Meeting: The Project Coordinator and one more representative of DGTRANS project from WB HEI will attend the initial grant holders meeting in Brussels. After the meeting coordinator will inform all partners in detail about conclusions, share materials (presentations) and prepare report on the meeting.
T1.4 - Project management plan: For the efficient management of the project, the Project management plan will be developed and adopted. It will describe how to deal with the management activities: tasks, schedules, teams, time and risk management, correspondence with partners, reporting, contingency plan, communication plan, beneficiaries, EACEA and NEO, internal monitoring and helpdesk.
T1.5 - SC and PMC meetings: Steering Committee (SC) and Project Management Committee (PMC) will have two regular meetings per year. To avoid multiple travel costs, whenever possible and the meetings of SC and PMC will be held at the same time and place, within other planned events, such as workshops and study visits and QAC meetings.
T1.6 - Project Coordination: The Project coordinator, with an assistance by PMC and WPLs will perform daily activities by assigning the tasks, reviewing the results, synchronizing the activities between partner institutions and within their own institutions and planning next activities.
T1.7 - Interim and Final Reports: Interim report on overall project activities during the first half of the project lifespan will be prepared and submitted at the mid time of the project life. It will include risk management plans and control mechanisms. Report on overall project activities will be submitted at the end of the project.
Lead Beneficiary: UM
Start Month: 1
End Month: 6
- Identification of key issues of safe and secure TDG in PC needed to be managed in WBC
- Identification of key issues of TDG in WB and assessment of all risk management aspects for safe and secure TDG
- Assessment of all risk key issues related to TDG will be done
- Analysis of existing curricula in WB HEIs and curricula best practices in PC in the field of TDG
- Identification of required resources for modernization of laboratory environment of WB HEIs
- Organization of the three-day workshop on existing curriculum and innovative practices in the EU related to TDG
T2.1 - Analysis of Key Issues for TDG in PC: Analysis of established practices in Programme countries for TDG will consist of: 1) tools, methods, standards, procedures and programs included in Programme countries TDG chain 2) concrete examples in Programme countries for TDG chain management and 3) overview of the volume of TDG accidents, potential harmful influence on the environment and mitigating measures.
T2.2 - Analysis of Key Issues for TDG in WBC: Report on key issues for TDG to be managed in WBC will consist of: 1) overview of the legal framework (legislation) of TDG safety conditions in WBC, 2) problem identification of TDG key issues in WB region, 3) assessment of all risk management aspects in TDG and 4) recommendation for managing TDG key issues in Western Balkan region. Associated partners will suggest important key issues from the point of view of TDG stakeholders and support this activity through provision of expert advices and data, during the preparation this reports.
T2.3 - Analysis of Existing Curricula Related to TDG: The structure and models of the undergraduate and master curricula in the field of transport and traffic engineering (with the emphasis on the TDG) will be analysed by PC HEIs and WB HEIs. The special attention will be given to the applicability in WB HEIs, PC teaching methodology, educational system, learning methods, courses, and specific competencies and learning outcomes, courses, with special focus on TDG. The comparative analysis of undergraduate and master curricula in PC will be performed during the workshop (T2.5). The differences of analysed study programs will be defined. The workshop participants will select the key elements from the PC HEIs undergraduate and master curricula that might be implemented into the new curricula of WB HEIs. Associated partner will have role to present the most valuable student competencies in accordance with the information obtained from Chamber of Commerce and Labour market. Report will also include a catalogue of competencies. Three-day workshop will be organized at UM in M6. The special attention will be given to the applicability in WB HEIs, teaching methodology, educational system, learning methods, courses, and specific competencies and learning outcomes, courses, with special focus on TDG as well as.
T2.4 - Identification of Needed Resources for TDG Laboratories: with the new technologies require distinctive modernization of relevant laboratories, new/modernized undergraduate/master study programs. For that purpose, PC and associated partners will specify suggestions for laboratory equipment lists in TDG that they use in laboratory practices. WB partners will identify required resources and prepare lists of laboratory equipment, software and literature which will be used during the public procurement procedures.
T2.5 - Introduction with TDG established practices and innovations in PC: Report on TDG established practices and innovations in PC will include introduction with experiences and professional practices which are of great importance for overcoming the problems related to TDG. Report should give ground for engagement of TDG professionals in setting educational guidelines, related educational topics as well as their future incorporation in process of education. Three-day workshop will be organized at UM in M6 with participation of both representatives of partner HEIs. During the workshop will be presented the up-to-date topics related to TDG. Programme partners’ TDG existing situation and practices, will be analysed and presented to WB partners. WB partners will have an opportunity to gain knowledge of measures implemented in order to improve TDG safety situation in EU countries.
Lead Beneficiary: ОЕ
Start Month: 6
End Month: 23
- Defining the standards for undergraduate/master curricula related to TDG in WB HEIs.
- Defining the aims, content and learning outcomes of courses comprising undergraduate/master curricula, as well as specific competencies and teaching methods.
- Design of new undergraduate/master curricula curriculum in the field of transport and traffic engineering with emphasis on TDG aligned with EU HEIs best practices.
- Creation of Catalogue of Courses and syllabi for each undergraduate/master curriculum.
- Accreditation/reaccreditation of developed undergraduate/master curricula
- Training the teaching staff for innovative teaching methods.
- The purchase of laboratory equipment, set up of laboratory and monitoring of set up.
T3.1 - Development of Catalogue of Competencies: Catalogue of competencies will be prepared by each WB HEI. In order to develop undergraduate/master curriculum per HEI in WB, the aims, specific competences and learning outcomes, as well as specific competencies for those who will hold courses for undergraduate/master curriculum related to TDG will be defined.
T3.2 - Development of Catalogue of Courses and Syllabi: The courses design will be defined by each WB HEI in accordance with wanted competences of undergraduate/graduate students. DGTRANS content of courses and syllabi of undergraduate/master curricula will be developed taking into account planned activities, assignments and teaching materials that support student learning, as well as indicators of quality. Developed courses content and syllabi will be revised by PC and DGTRANS catalogue of courses will be prepared.
T3.3 - Establishment of TDG Laboratories: The first step for the establishment of the TDG laboratories is to make specification of equipment on the basis of recommendations obtained by PC, in accordance with needs of WB HEIs in order to meet the goals of the project. The second step for the establishment of TDG laboratories with the preparation of the tender documentation for purchasing the project equipment. Laboratory instruments needed for educational purposes will be purchased and set up. Lab manuals will be prepared and printed during the implementation phase.
T3.4 - Training of Teaching Staff: The goal of the trainings is to educate WB teachers about innovative teaching methods as well as to improve the professional, pedagogical and methodological knowledge, training programs for TDG professionals. Six three-day trainings will be organized in PC and WBC with participation of at least 116 WB teaching staff.
T3.5 - Accreditation/Reaccreditation of Curricula: New/modernized undergraduate/master curricula in the field of transport and traffic engineering with the emphasis on TDG will be accredited / reaccredited by the responsible accreditation bodies in WB countries, according to the Bologna requirements and national legislations.
Lead Beneficiary: LUT
Start Month: 5
End Month: 18
- Introduction with trainings for TDG professionals in PC
- Realization of the study visits to PC partner institutions for transfer of knowledge and experience.
- Preparation and conduction the survey for TDG stakeholders in WB countries.
- Organization local workshops in WBC with TDG stakeholders
- Selection of teaching staff for realization of the training related activities.
- Creation of training programs and preparation of trainings’ materials.
T4.1 - Survey for TDG Stakeholders in WBC: Survey for TDG stakeholders will be tailored in the way to explore the current situation in TDG sector. Gaps in knowledge, awareness, behaviour, attitudes and communication among TDG stakeholders will be identified. UNSA will in cooperation with other WB HEIs prepare questionnaires, which will be revised by PC. Associated partners will also take participation in creation of questionnaires and their delivery to TDG stakeholders. At least 200 questionnaires per WBC will be collected. Furthermore, local workshops will be organized at each WBC to discuss needs of the TDG stakeholders, to present results of survey, to identify obstacles and weaknesses, as well as opportunities for implementation trainings for TDG professionals. 4 local workshops will be organized with at least 10 different TDG stakeholders (one per each WBC – organizers UPKM/Kosovo*, UNSA/BiH, UOM/Montenegro, UPOLIS/Albania).
T4.2 - Introduction with Trainings for TDG Professionals in PC: PC partners will prepare report regarding trainings for TDG professionals and describe them explaining their organization. This report will be used as basis for preparation of training program and material for trainings of TDG professionals in WB countries. Study visits will be performed within the scope of teaching staff training events (T3.4), with aim to perform introduction with abovementioned training practices for TDG professionals in PC.
T4.3 - Preparation of TDG Training Materials: Training materials will be focused on future-oriented TDG issues, considering the local needs and capabilities, because training and job qualification are critical success factors for a future-oriented development of sustainable TDG management. Training materials will be designed in electronic form (e-books, presentations) and also handbook (80 pages, B5 format) will be printed for participants. Training material will be prepared in accordance with EU best practices and reviewed by PC. Associated partners will support this activity through giving their contributions during the preparation of the training materials. All materials will be freely available on DGTRANS website.
Lead Beneficiary: AUB
Start Month: 20
End Month: 36
- Student enrolment.
- Implementation of developed undergraduate and master curricula.
- Implementation of TDG Trainings.
- TDG professionals trained.
- Implementation of the students' internship.
T5.1 - Student enrolment: This activity includes: call for enrolment with defined conditions for enrolment, ranking of students, registration of selected students. All WB HEIs should enrol at least 15 students per each WB HEI on new/modernized undergraduate and master studies.
T5.2 - Implementation of Developed Undergraduate/Master Curricula: Implementation of new/modernized study programs at each WB HEI partner should start from academic 2024/25 (M24) and will be continued during the life time of the project and beyond it. Based on the DGTRANS catalogue of courses, each WB HEI will implement new/modernized curricula, including developed lab manuals and learning materials (presentations).
T5.3 - Implementation of TDG Trainings: WB HEIs will prepare programs of the trainings that will be applicable in each of WB partner countries. Afterwards, each WB HEI selected teachers will conduct 2 one-day trainings with participation of representatives of TDG professionals (15 participants per training). Associated partners will actively participate in this activity through online participation etc.
T5.4 - Student Internships: Students from each WB HEI will attend lectures and acquire knowledge and skills abroad (student internship). The student internship between WB HEIs and PC is planned. The students of undergraduate/master studies will perform student internships in OU and UM for 14 days (12 students 3 UPKM, 3 UOM, 3 UES, 3 AUB will attend student internship at OU and 12 students 3 IBCM, 3 UNSA, 3 UPT, 3 UPOLIS will attend student internship at UM).
Lead Beneficiary: UNI
Start Month: 1
End Month: 36
- Establishing of Quality Assurance Committee.
- Development and adoption of Quality assurance plan
- Organization of Quality Assurance Committee meetings
- Preparation Reports on internal quality control
- Implementation of external quality control
- Reports on external quality control.
T6.1 - Development of Quality Assurance Plan: WP5 leader UNI in coordination with the QAC and other project partners will develop and define Quality Assurance Plan and after approval use this plan as the basis for evaluation of the project outcomes.
T6.2 - Quality Assurance Committee (QAC) Meetings: Six regular Quality Assurance Committee (QAC) meetings will be organised. QAC meetings will be organized at the same time as workshop meetings, training meetings and promotional meetings/ dissemination events and SC and PMC meetings in order to minimize travel costs and costs of stay.
T6.3 - Internal Quality Assurance Control: Within the internal quality assurance QAC will prepare: - 3 annually QAC reports based on partners’ annual self-assessment reports prepared by all beneficiaries, - Quality report on evaluation of developed curricula prepared by WB HEIs. Quality report on evaluation of undergraduate/master curricula. - Quality report on conducted trainings - 4 Quality reports on Internal Quality Control Visits (IQCV). At the beginning the third project year 4 IQCV will be realized to WB HEIs in order to perform the quality control of established laboratories and developed undergraduate/master study programs by M30, scheduled as the following: UNI to UPKM and IBCM, TUC to UOM and AUB, UNI to UNSA and UES, TUC to UPT and UPOLIS.
T6.4 - External Quality Evaluation: External quality assessment will be provided through continuous presentation of the DGTRANS activities and deliverables and through the peer review by the external expert in the mid-term and the end of the project.
T6.5 - Inter-Project Coaching: The inter-project coaching will be chance to meet and discuss the similar projects for sharing ideas, debating all project aspects and activities. The inter-project coaching activity will be held at the beginning of the second project year within the framework of training meeting at UNI, as special session. The organized meeting will be used to avoid mistakes and tackle problems that are similar and to analyse similarities and differences in the projects objectives and outcomes.
Lead Beneficiary: UPKM
Start Month: 1
End Month: 36
- Creation of the Dissemination and Exploitation Plan
- Development of project website and promotional material
- Info days for student enrolment
- Promotion of student internships
- Promotion of TDG trainings
- Creation of the Sustainability plan
- Promotion of safe and secure TGD in WB.
T7.1 - Creation of the Dissemination and Exploitation Plan: Dissemination and Exploitation plan will include the following key elements: purpose, target groups, messages, methods and timing. Also, short- and long-term impact indicators will be defined. It will identify and organise the activities to be performed in order to promote the exploitation of the project’s results and the widest dissemination of knowledge of the project. It will be planned in consultation with the project partners and approved by the SC.
T7.2 - Development of Project Website and Promotional Material: The project website will be developed and regularly maintained and updated throughout the lifespan of the project and beyond. Contents will be updated throughout the project's life cycle with information about events, outcomes and overall progress. The project platform as a part of the project website will serve for internal communication between partners. Profiles of the project on various social networks will be created and regularly updated. The promotional materials such as posters, roll-ups, brochures, pencils, notebook, folder and flyers will be printed and distributed to WB and PC partners. It will also serve for raising awareness of HEI staff, students, citizens and stakeholders on relevance of TDG. Bi-annual newsletters will be posted at the project website and send by e-mail to prescribe persons. Press release, one-way communication activity, will be used as a formal announcement of project achievements to the national and international press. Newspapers/magazines (on-line or printed mass media) will be used to publish information about realized project activities and achieved results. Produced project results and materials will address intellectual property rights, especially for usage of results after expiration of DGTRANS project.
T7.3 - Info-days for Student Enrolment: Promotions will be performed in the WB HEIs. 16 Info-days will be organized, two per each WB HEIs during the second year of the project. WB HEI promotional materials (leaflets and brochures) will be printed distributed in order to inform future students about modernized/newly developed undergraduate/master study programs.
T7.4 - Promotion of Student Internships: After starting implementation of developed curricula each WB HEI partner will organize one promotion event to inform enrolled students about student internships within DGTRANS project. Enrolled students will have opportunity to gain knowledge related to TDG abroad.
T7.5 - Roundtables with TDG Stakeholders: Promotions will be performed among TDG stakeholders in order to introduce them with planned training activities implemented by WB HEIs staff. The promotional training materials will be delivered to all interested parties such as transport companies, Chamber of Commerce, producers of DG, retailers, warehouses, civil protection, emergency services, environmental services, etc. There will be organized at least 8 roundtables with TDG stakeholders (one per each WB HEI). Associated partners will participate in preparation of promotional materials, selection of stakeholders, and they will also use their own dissemination events for promotion of trainings for TDG professionals.
T7.6 - Creation of Sustainability Plan: Academic and financial sustainability plans will be created. The procedures and recommendations for permanent improvement of innovated and developed undergraduate/master curricula, TDG trainings and teacher’s/trainers permanent education, analysis of exploitation expenditures and revenues and the financial scheme will be established.
T7.7 - Promotion of Safe and Secure TDG in WBC: Symposium for promotion of safe TDG in WBC will be organized by UES in M25. Report from the symposium and the book of papers will be compiled (25 representatives of partners - 3 UPKM, 2 UNSA, 2 UOM, 2 AUB, 2 UPT, 2 UPOLIS, 2 IBCM 2 UM, 2 LUT, 2 TUC, 2 OE, 2 UNI).